Life Sciences Director Assistant

Job Reference

109_21_LS_CB_Assistant

Position

Life Sciences Director Assistant

Closing Date

Friday, 16 April, 2021
Reference: 109_21_LS_CB_Assistant
Job title: Life Sciences Director Assistant

About BSC

The Barcelona Supercomputing Center - Centro Nacional de Supercomputación (BSC-CNS) is the leading supercomputing center in Spain. It houses MareNostrum, one of the most powerful supercomputers in Europe, and is a hosting member of the PRACE European distributed supercomputing infrastructure. The mission of BSC is to research, develop and manage information technologies in order to facilitate scientific progress. BSC combines HPC service provision and R&D into both computer and computational science (life, earth and engineering sciences) under one roof, and currently has over 700 staff from 49 countries.

Look at the BSC experience:
BSC-CNS YouTube Channel
Let's stay connected with BSC Folks!

Context And Mission

The mission of this role is to give direct assistance to the Life Sciences Department Director as Personal Assistant and to help the Director coordinate department-wide actions.

Key Duties

  • Manage the calendar of the Director and ensure that scheduling is efficient and effective
  • Ensure the Director’s response by following-up pending actions
  • Organize meetings with internal and external stakeholders, request and prepare documentation, ensuring any briefing materials for the Director are received in a timely manner
  • Drafting of documents and presentations, some of them with a high level of confidential content
  • Director’s phone calls and correspondence assistance
  • Management and coordination of the assigned Director’s travels. Subsequent preparation of the liquidations of payments with the Finance Department
  • Monitoring and vigilance of the evolution of open issues at the Department level
  • Translation and proofreading of official documentation
  • Participate and support the activities and initiatives organized by the Bioinfo4Women Programme

Requirements

  • Education
    • Degree level or equivalent professional experience
  • Essential Knowledge and Professional Experience
    • Knowledge of IT tools: Office Suite, SAP
    • Knowledge of technical environment / scientist related to the center
    • Minimum 5 years in a similar position
  • Competences
    • Candidates must be proactive, self-motivated individuals who can understand technical concepts
    • Excellent written and verbal communication skills in English and Spanish
    • Ability to take initiatives, prioritize tasks and work under set deadlines
    • Capacity to interact and build strong relations with internal and external stakeholders
    • Ability to work both independently and within a team
    • High level of responsibility and discretion
    • Ability to organize and coordinate tasks

Conditions

  • The position will be located at BSC within the Life Sciences Department
  • We offer a full-time contract, a good working environment, a highly stimulating environment with state-of-the-art infrastructure, flexible working hours, extensive training plan, tickets restaurant, private health insurance, fully support to the relocation procedures
  • Duration: Temporary - 1 year renewable renewable
  • Salary: we offer a competitive salary commensurate with the qualifications and experience of the candidate and according to the cost of living in Barcelona
  • Starting date: 01/06/2021

Applications Procedure

All applications must include:

  • A Cover Letter with a statement of interest in English, including two contacts for further references - Applications without this document will not be considered

  • A full CV in English including contact details


Deadline

The vacancy will remain open until suitable candidate has been hired. Applications will be regularly reviewed and potential candidates will be contacted.

Diversity and Equal Opportunity Employment

BSC-CNS is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or any other basis protected by applicable state or local law.

Application Form

Please, upload your CV document using the following name structure: Name_Surname_CV
Files must be less than 3 MB.
Allowed file types: txt rtf pdf doc docx.
Please, upload your CV document using the following name structure: Name_Surname_CoverLetter
Files must be less than 3 MB.
Allowed file types: txt rtf pdf doc docx zip.
Please, upload your CV document using the following name structure: Name_Surname_OtherDocument
Files must be less than 10 MB.
Allowed file types: txt rtf pdf doc docx rar tar zip.
** Consider that the information provided in relation to gender and nationality will be used solely for statistical purposes.