Administrative Support Assistant (maternity leave)

Job Reference

303_21_DIR_ASA

Position

Administrative Support Assistant (maternity leave)

Data de tancament

Dijous, 30 Setembre, 2021
Reference: 303_21_DIR_ASA
Job title: Administrative Support Assistant (maternity leave)

 

About BSC
 
The Barcelona Supercomputing Center - Centro Nacional de Supercomputación (BSC-CNS) is the leading supercomputing center in Spain. It houses MareNostrum, one of the most powerful supercomputers in Europe, and is a hosting member of the PRACE European distributed supercomputing infrastructure. The mission of BSC is to research, develop and manage information technologies in order to facilitate scientific progress. BSC combines HPC service provision and R&D into both computer and computational science (life, earth and engineering sciences) under one roof, and currently has over 700 staff from 49 countries.

Look at the BSC experience:
BSC-CNS YouTube Channel
Let's stay connected with BSC Folks!
 
Context And Mission
 
We are looking for a candidate to substitute an Administrative Support Assistance during maternity leave.
The mission of this role is to assume the duty of clerical and administrative support in order to optimize workflow procedures in the Director’s Office.
 
Key Duties
 
  • Assist members of the Director’s office (Areas responsible) in travel management, and agenda coordination
  • Management of travel expenses notes with the Finance Department
  • Receiving and screening phone calls and redirecting them when appropriate
  • Reception to visitors and guests
  • Maintaining the director’s agenda and assist in planning appointments, meetings, conferences etc.
 
Requirements
 
  • Education
    • Administrative Studies or equivalent (Professional Administrative/ Secretary Training 2nd Grade)
  • Essential Knowledge and Professional Experience
    • A minimum of 2 years of experience in a similar position
    • Proven work experience as a secretary or administrative assistant
    • Knowledge of IT tools (Office Suite): Word, Excel, PowerPoint and Outlook
    • Knowledge of technical environment/scientist related to the center will be considered
  • Competences
    • Bilingual in Spanish and Catalan and a high level of English are mandatory
    • Excellent written and verbal communication skills
    • High attention to details
    • Excellent organization and planning skills
    • Sociable and communicative
 
Conditions
 
  • The position will be located at BSC within the Directors Department
  • We offer a part-time or full-time contract (to discuss), a good working environment, a highly stimulating environment with state-of-the-art infrastructure, flexible working hours, extensive training plan, tickets restaurant, private health insurance, fully support to the relocation procedures
  • Duration: Temporary - 6 months renewable
  • Salary: we offer a competitive salary commensurate with the qualifications and experience of the candidate and according to the cost of living in Barcelona
  • Starting date: October 2021
 
Applications procedure and process
 
All applications must be made through BSC website and contain:
 
  • A full CV in English including contact details
  • A Cover Letter with a statement of interest in English, including two contacts for further references - Applications without this document will not be considered

    In accordance with the OTM-R principles, a gender-balanced recruitment panel is formed for every vacancy at the beginning of the process. After reviewing the content of the applications, the panel will start the interviews, with at least one technical and one administrative interview. A profile questionnaire as well as a technical exercise may be required during the process.

    The panel will make a final decision and all candidates who had contacts with them will receive a feedback with details on the acceptance of rejection of their profile.

    For more information follow this link
 
Deadline
 
The vacancy will remain open until suitable candidate has been hired. Applications will be regularly reviewed and potential candidates will be contacted.
 
OTM-R principles for selection processes
 
BSC-CNS is committed to the principles of the Code of Conduct for the Recruitment of Researchers of the European Commission and the Open, Transparent and Merit-based Recruitment principles (OTM-R). This is applied for any potential candidate in all our processes, for example by creating gender-balanced recruitment planels and recognizing career breaks etc.
BSC-CNS is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or any other basis protected by applicable state or local law.
For more information follow this link

 

Application Form

please choose one of this and if needed describe the option : - BSC Website - Euraxess - HiPeac - LinkedIn - Networking/Referral: include who and how - Events (Forum, career fairs): include who and how - Through University: include the university name - Specialized website (Metjobs, BIB, other): include which one - Other social Networks: (Twitter, Facebook, Instagram, Youtube): include which one - Other (Glassdoor, ResearchGate, job search website and other cases): include which one
Please, upload your CV document using the following name structure: Name_Surname_CV
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Tipus de fitxers permesos: txt rtf pdf doc docx.
Please, upload your CV document using the following name structure: Name_Surname_CoverLetter
Els fitxers han de ser de menys de 3 MB.
Tipus de fitxers permesos: txt rtf pdf doc docx zip.
Please, upload your CV document using the following name structure: Name_Surname_OtherDocument
Els fitxers han de ser de menys de 10 MB.
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** Consider that the information provided in relation to gender and nationality will be used solely for statistical purposes.